Effective Date: August 1, 2025

Your Privacy at a Glance

This notice explains how we protect your health information, how we may use it, when we may share it, and your rights under the law.

• We use your health information to provide care, get paid, and run our business.
• We may share your information with your consent, or when the law allows it.
• You have rights to see, get a copy of, and request changes to your records.
• We will notify you if there’s a breach of your unsecured health information.

Introduction

This Joint Notice is provided on behalf of Able Minds ABA and our clinicians (collectively “we” or “our”). We understand your medical information is private and are committed to protecting it. We are required by law to keep “protected health information” (PHI) confidential. PHI includes any information that identifies you and relates to your past, present, or future physical or mental health, the care you receive, or payment for your care.

We may share PHI internally as needed to carry out treatment, payment, or health care operations. This notice describes how we use your PHI, when we may share it, your rights, and our duties. We may change this notice at any time, and the updated version will be posted at www.ablemindsaba.com.

How We May Use and Disclose Your Information

• Treatment – To provide, coordinate, and manage your care. For example, sharing information with another provider involved in your child’s treatment plan.
• Payment – To obtain payment from your health plan or other payor, including billing and eligibility checks. For example, sending information to your insurance company to confirm services are covered.
• Health Care Operations – For administrative and quality-improvement activities. For example, reviewing our services to improve care.

Other Uses and Disclosures Permitted by Law

• To provide appointment reminders or information about treatment alternatives.
• With family members or others involved in your care, if you do not object.
• For public health activities (e.g., reporting suspected abuse, preventing disease).
• When required by law, court order, or law enforcement.
• For workers’ compensation claims.
• To avert a serious threat to health or safety.
• For health oversight by government agencies.

We will not use your PHI for marketing or fundraising without your written authorization. We do not sell PHI.

Uses and Disclosures Requiring Your Authorization

We will only use or share your PHI with your written authorization for:

• Psychotherapy notes (if applicable)
• Marketing communications
• Any sale of PHI

You may revoke your authorization at any time, in writing, except when we have already acted on it.

Your Rights Regarding Your PHI

• Access & Copies – Request to see or get a copy of your records.
• Amend – Request changes if you believe your records are incorrect.
• Restrictions – Request limits on our use or disclosure of your PHI. We are not always required to agree, except in certain situations involving self-paid services.
• Confidential Communications – Request that we contact you in a specific way (e.g., by mail instead of phone).
• Accounting of Disclosures – Request a list of certain disclosures made in the past six years.
• Breach Notification – Be informed if your unsecured PHI is breached.

Requests must be made in writing.

Our Responsibilities

• We are required by law to maintain the privacy and security of your PHI.
• We will notify you if a breach occurs that may have compromised your PHI.
• We will follow the terms of this notice.
• We will not use or share your PHI in ways not described here unless you authorize it in writing.

Complaints

If you believe your privacy rights have been violated, you may email us at info@ablemindsaba.com. You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. We will not retaliate against you for filing a complaint.